Policy 8000 — Counter-Signature Policy

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Policy section:

Section 8000-8099 Signing Authorizations

Policy number:

8000

Subject:

Counter-Signature Policy

Group:

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Approved By:

Finance and Administration Committee of the Board of Regents

Approved date:

January 22, 1993

Effective date:

January 22, 1993

Administered by:

Vice-President (Administration)

1 — SCOPE

This policy applies to all requests for direct reimbursement of expenses or other payments of a personal nature. This policy requires that all such requests have a counter-signature.

2 — POLICY

2.1 Faculty Members

Faculty members should have any such request counter-signed by the department head; the department heads by the Dean; the Deans by the Vice-President (Academic & Research); and the Vice-President (Academic & Research) by the President.

2.2 Non-Academic Personnel

Non-academic personnel should have any such request counter-signed by the department head/supervisor; the department head/supervisors by the next highest authority to whom they report.

2.3 Responsibilities

The counter-signature is meant to signify that the reimbursement is for ��51 activities pertaining to the individual's job requirements. Scrutiny of the claims to ensure that payments are made in accordance with ��51 policies remains a function of Financial Services.

Where personnel in Financial Services have reason to doubt the validity of the counter-signed claim, the matter should be taken up with the next highest level of signing authority.

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